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In this session, we've been discussing how to anticipate barriers and look for solutions. Often these solutions can come from working with local experts and businesses. Unfortunately, that takes quite a bit of work in making contacts and scheduling meetings. One way that technology coordinators often help manage these communications is by harnessing and combining the power of the word processor and data source into what is known as mail merge.
A mail merge program allows you to personalize correspondence to a list of people. This can be very valuable in communicating with parents or the members of a large committee. Mail merge enables you to create multiple letters, documents, (or envelopes) by merging together a list of names and address with letters, envelopes, or address labels. As you will see, mail merge in Microsoft Word, in combination with the use of an Excel spreadsheet, has many other useful functions.
In the Microsoft Word tutorial "Demystifying Mail Merge" and the accompanying file from Excel, you will be able to see these features demonstrated. If you think this ability may be useful to you, adapt the Excel spreadsheet to your own needs and print it out using the Word mail merge program. If you would like to experiment with this capability, you can download the word and excel document here.
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URL: http://edweb.sdsu.edu/courses/EDTEC596R/Session14/extend.html
Last updated: February 20, 1998